Buyer's guide · reviewed

Which asset management software is best for a small office?

Short answer

A small office needs to know what it owns, where it is, who has it, and when warranties, licenses and policies renew, and often where the paper files are too. FindThings IQ covers that on Free (up to 25 assets, one login) and Office ($49.00 / month, up to 5,000 assets, 2 admin seats and unlimited field logins), with QR labels, renewal reminders and search that returns the cabinet, drawer and slot.

What a small office usually tracks

  • Equipment: computers, printers, phones, tools and anything worth insuring.
  • Renewals: warranties, software and business licenses, insurance policies and leases.
  • Keys, access cards and items people borrow.
  • Paper: client files, binders and archive boxes, and which drawer they are in.

How FindThings IQ handles it

  • Search returns Location → Unit → Asset → Name, so you walk straight to the drawer or shelf.
  • The office map shows filled and empty slots, and an asset keeps its number when it moves.
  • Avery 5160, 5163 and 5167 labels with QR codes, plus a map for the cabinet door.
  • Reminders at 90, 60 and 30 days before each renewal.
  • Office adds roles and invites, a spreadsheet import and a simple follow-up list for clients and vendors.

Office or Office Premium?

  • Office ($49.00 / month) fits most small offices: register, documents, labels, reminders, import and roles.
  • Office Premium ($149.00 / month) adds check-out and reservations, inventory counts, depreciation, maintenance, shared notes, a password vault, the activity log, legal hold and required two-factor sign-in.
  • You are on one plan at a time; Office Premium replaces Office.

A good fit for

  • Offices of a few to a few dozen people: law, accounting, insurance, title, property management and clinics' front offices.
  • Offices that keep both equipment and paper files and want one search for both.

Not a fit for

  • IT asset discovery or device management: there is no network scanning, agent or MDM.
  • GPS or telematics tracking of vehicles and moving equipment.
  • Certified audits or compliance attestation (OSHA, EPA, ISO, HIPAA): FindThings keeps the records, it does not certify them.
  • A contractual uptime SLA: availability is best effort.
  • Replacing an ERP or accounting system: financial output is depreciation, Cost-to-Keep and a depreciation journal file.
  • Predictive maintenance from sensors or IoT: meter readings are entered by people, not streamed.

Frequently asked questions

Can it track paper files as well as equipment?
Yes. Files, binders and boxes are assets in a unit, and search returns the cabinet, drawer and slot.
Can it track laptops?
Yes, as assets with serial numbers, warranties and who has them. It does not install an agent or manage devices.
What labels does it print?
Avery 5160, 5163 and 5167 sheets with QR codes, numbered like the slots they go on.
How much does it cost?
Free for up to 25 assets. Office is $49.00 / month and Office Premium $149.00 / month, one plan at a time, with a 14-day free trial on paid plans.