Buyer's guide · reviewed

What is the best asset management software for a small business?

Short answer

Most small businesses need one record per asset that holds its location, owner, value, documents and service dates, plus reminders before anything lapses, at a plan price rather than a per-user price. FindThings IQ is built for that: Free for up to 25 assets, Office at $49.00 / month for up to 5,000 assets, and Office Premium at $149.00 / month adding maintenance, depreciation and offline field work. A full enterprise asset management suite is usually more than a small business needs.

What to look for

A short list that separates useful tools from busywork:

  • One record per asset: where it is, who looks after it, what it cost and the documents that go with it.
  • Reminders before warranties, insurance policies, licenses and certificates lapse.
  • Labels you can print and scan, so the record is one tap away from the thing itself.
  • Import from the spreadsheet you already have, so setup takes a day, not a project.
  • Roles, so people on the floor can update assets without seeing purchase prices or insurance.
  • Pricing that does not charge for every person who scans a label.
  • A way to export all of your data.

The main types of tools

  • Spreadsheets: free and familiar, but no reminders, no history and no labels, and they break when several people edit them.
  • Asset tracking apps: labels, check-out and a register, often without documents or maintenance.
  • CMMS (maintenance management systems): work orders and planned maintenance first, with a lighter asset register.
  • Enterprise asset management (EAM) suites: built for large organizations, usually sold by quote with an implementation project.
  • IT asset management: computers and software licenses, often with network discovery.

Where FindThings IQ fits

FindThings IQ combines an asset register, document and renewal tracking, and (on Office Premium) maintenance management in one record:

  • Search a name and get Location → Unit → Asset → Name, for equipment and for paper files.
  • Certificates, warranties, policies and manuals sit on the asset with an expiry date and an owner; reminders go out at 90, 60 and 30 days.
  • Paid plans include unlimited Manager and Field Worker logins; the plan sets the number of admin seats (2 on Office, 5 on Office Premium).
  • Office Premium adds work orders, planned maintenance, inspections, straight-line and MACRS depreciation, Cost-to-Keep, spare parts, an offline job list, a read-only API and webhooks.

A good fit for

  • Small and mid-size organizations tracking equipment, tools and documents with service or renewal dates.
  • Teams that want the asset, its paperwork and its next deadline on one record.
  • Owners who want to start free and pay one plan price, not a price per user.

Not a fit for

  • IT asset discovery or device management: there is no network scanning, agent or MDM.
  • GPS or telematics tracking of vehicles and moving equipment.
  • Certified audits or compliance attestation (OSHA, EPA, ISO, HIPAA): FindThings keeps the records, it does not certify them.
  • A contractual uptime SLA: availability is best effort.
  • Replacing an ERP or accounting system: financial output is depreciation, Cost-to-Keep and a depreciation journal file.
  • Predictive maintenance from sensors or IoT: meter readings are entered by people, not streamed.

Frequently asked questions

Is there a free plan?
Yes. Free covers up to 25 assets and 500 MB of photos and PDFs for one login, with no card.
Is it priced per user?
No. You pay for the plan. Office includes 2 admin seats and Office Premium 5; Manager and Field Worker logins are unlimited on both.
Can I import my existing spreadsheet?
Yes. On Office and Office Premium you can upload a spreadsheet of locations, units, assets, costs and document titles, then attach the PDFs.
Does it work on a phone?
Yes, in any phone browser or added to the Home Screen. On Office Premium a technician's job list also works with no signal.