The product
Search a name and get Location, Unit, Asset, Name. The same card holds the certificate, the coverage, and what it costs to keep. Print the label, scan it, and get a reminder before a calibration or a warranty lapses.
Product overview · FindThings IQ™
What FindThings IQ does
Every asset gets a place, a book value, a service date and a person who looks after it. Its warranty, certificate and manual sit on the same record, and one search finds it across a single line or several sites. That record is the asset register and the maintenance management system.
Location→Unit→Asset→Name
Asset register & search
Know where everything is, down to the slot
Search a name, a document title or an asset number and get Location → Unit → Asset → Name. The asset room shows every unit with its filled and empty slots.
- One search, every siteNames, document titles, asset numbers and people, each hit with its full trail.
- Empty slots on the mapSee free slots beside filled ones. An asset keeps its number when you move it.
- Category fieldsTyped fields per category (text, number, date, pick list) that can be required.
- Import what you haveUpload a spreadsheet of locations, assets, costs and document titles, or paste a list of names into a unit.
- Several sites, one organizationSeparate sites with their own people, under one organization and one sign-in.
- Follow-up listOffice includes a simple follow-up list for clients and vendors: which unit holds the paper and when to call back.
Check-out, labels & scanning
Always know who has it
Lend an asset, reserve it for later, and print labels that match the slot it lives in.
- Check out to anyoneA coworker, a contact or a typed name, with a due date and overdue reminders.
- ReservationsBook an asset for next week. A double booking is refused when it is made.
- Condition photosPhotograph it when it leaves and again when it comes back. Office Premium
- Avery labels with QR codes5160, 5163 and 5167 sheets numbered like the slots, plus a map for the cabinet door.
- Scan any wayPhone camera, typed code, or a USB or Bluetooth scanner that works without clicking in a box.
- Bulk actionsMove, check in or update many assets at once instead of one by one.
Maintenance management system
Fix it before it fails
A maintenance management system that starts from the asset. Planned service by date or meter reading, and a work order for every repair that records what it cost and how long the asset was down.
Office Premium- Planned maintenanceSchedules by days, by meter reading (hours or cycles), or both.
- Work ordersChecklist, assignee, parts, time and failure code on every job.
- Requests and approvalsAnyone can report a problem; a manager approves it into the work queue.
- Priced laborSet an hourly rate and closing a job prices the hours already logged. A typed cost is never overwritten.
- Downtime in dollarsA cost per hour of downtime turns lost hours into lost production.
- Maintenance KPIsDowntime, response and completion figures for each site and across sites.
Documents, renewals & compliance
Keep the proof, and never miss a renewal
Certificates, warranties, policies, safety sheets and manuals live on the asset, each with an expiry date and an owner.
- Documents on the assetPDFs and photos attached to the record, encrypted in storage.
- Renewal reminders90, 60 and 30 days ahead, in the app and by email, with optional text messages.
- InspectionsEvery check needs an answer, a failure needs a comment, and you can require a photo and a signature. Office Premium
- Failures open repairsA failed check opens a repair job automatically. Office Premium
- Compliance dashboardWhat has expired or is overdue, printable for an inspector. Office Premium
- Asset packetOne printable packet per asset with its certificates, repairs and inspections. Office Premium
Asset finance
What each asset really costs to keep
Book value, insurance and repair spend side by side for each asset and for the portfolio. We record the numbers; we don't give insurance advice.
Office Premium- DepreciationStraight-line or MACRS, with book value by year.
- Cost-to-KeepBook value, yearly premium and repair spend per asset and across the portfolio.
- Keep or replaceA verdict per asset from its repair spend against its value and replacement cost.
- Insurance checkFlags insurance that costs more than replacing the asset.
- High downtime flagRaised when a year of lost production reaches a quarter of replacement cost.
- Journal for your accountantA depreciation journal file to bring into your accounting system.
Field & mobile
Work where there's no signal
A technician's job list stays on the phone. Tick off steps, log time and take photos in a basement or a field; it all goes through once the phone is back online.
- Offline job listOpen jobs, equipment names and part counts stay on the phone, with no prices. Office Premium
- Applied exactly onceChanges made offline sync when the phone reconnects, and each one is applied only once.
- Push notificationsAlerts arrive even when the app is closed, for people who allow them. Office Premium
- Roles for the floorField Workers and Managers never see purchase price, book value or insurance.
- Installs like an appAdd it to the home screen on a phone; it also runs in any desktop browser.
- Fast sign-in on a phoneEmailed codes and tap-to-approve on another device, instead of switching apps.
Spare parts & purchasing
The right part on the shelf
Stock levels that stay correct even when two people grab the last one, and reorder points based on what you actually use.
Office Premium- Parts list with stockQuantities per location; using a part on a job can never take stock below zero.
- Suggested reorder pointsFrom real usage and how long each vendor takes to deliver.
- Draft purchase ordersBuilt from what is low, ready to send.
- Vendor performanceSee which vendors deliver late.
Integrations
Connect it to the systems you already run
Your ERP, BI or accounting tools can read assets, depreciation and purchase orders, and hear about changes as they happen.
Office Premium- Read-only REST APIKeys you name, scope and expire, with optional allowed IP addresses. Revoke is immediate.
- Separate money scopeFinancial fields need their own scope, created only by an Owner with two-factor on.
- Signed webhooksA signed message when a work order closes, an asset is disposed of, a PO arrives or a renewal comes due, with retries.
- ExportsA depreciation journal file, and a backup zip of your assets, files and photos that you can download.
Security & governance
Controls your auditor and IT team expect
Role-based access, an activity log you can verify, and organization-wide controls an Owner can switch on.
- Five rolesOwner, Editor, Viewer, Manager and Field Worker; cost and insurance stay off field logins.
- Tamper-evident activity logEach entry is chained to the one before; an edited or removed entry shows up when checked.
- Two-factor sign-inAuthenticator app, emailed code or tap-to-approve, with recovery codes. Owners can require it.
- Encrypted, scanned filesPhotos and PDFs are encrypted in storage and scanned for malware on upload.
- Legal holdBlocks every delete across the organization until an Owner releases it. Office Premium.
- Sign-in protectionLockout after repeated failures, per-address limits and a login audit with suspicious flags.
- SSO and SCIMMicrosoft Entra ID and Google Workspace sign-in with automatic provisioning, on Enterprise.
- Your data, exportableDownload a backup zip at any time, and delete your account yourself.
Also included
More in the box
Shared notesA team diary next to the assets.
Password vaultEncrypted office Wi-Fi codes and shared secrets, kept apart from notes.
Stock countsCount history and audit walks with a scanner.
Org chartWho reports to whom, and who owns what.
Shared notes, the password vault, stock counts and the org chart are Office Premium.
Industries
One record, adapted to the work you run
A location, a unit, an asset number, the documents on that asset and a date before the work is late.
ManufacturingMachines, downtime, work orders, Cost-to-Keep
Calibration labsGauges, certificates, expiry and owner
FacilitiesBoilers, air handlers, pumps and their manuals
UtilitiesCrews scan a label; jobs work offline
ConstructionTool crib, check-out and reservations
WarehouseSpare parts, aisles and low-stock marks
Food plantsLine machines with safety sheets and service dates
ClinicsEquipment rooms and service dates, not medical records
Property managementLeases, key logs, pumps and boilers
Title & escrowClosing packets and deeds on the same record
Law firmsMatter files, legal hold and required two-factor
CPA & insuranceClient binders, policies and renewal dates
Watch
See it work
Five short videos on the product, inventory, filing and search, equipment depreciation, and legal hold.
Inventory
A quantity sits on the asset with the unit and the name. Photo inventory shows the part, the count, and where it sits. Low stock, checkout, and a scan count are on Office Premium.
Filing & search
Type a name and get Location, Unit, Asset, Name. See how FindThings IQ finds any filed paper in one search, with QR and Avery label printing.
Equipment depreciation
Turn any filed item into tracked Equipment with one click: cost basis, straight-line or MACRS depreciation, current book value, and a full year-by-year schedule.
Security & compliance
Legal hold blocks every delete until released, required two-factor sign-in covers the whole office, and view-audit logging shows who opened a client's file, not just who edited it.
Plans
Start free, upgrade when you need more
One plan at a time. Office Premium replaces Office.
Free
$0
25 assets · 500 MB · your login only. No card.
Start freeOffice
$49.00 / month
5 GB · up to 5,000 assets · 2 admin seats · unlimited field logins. CRM lite included.
Start OfficeOffice Premium
$149.00 / month
10 GB · up to 10,000 assets · 5 admin seats · unlimited field logins. Replaces Office.
Compare plansEnterprise
Custom pricing
Everything in Office Premium, plus single sign-on (SSO) scoped with your team.
Request a quoteFree has no card. Paid plans start with a 14-day free trial when Stripe is on, then bill monthly. You're on one plan at a time, so Office Premium is $149.00 / month in total and not on top of Office. Cancel during the trial and nothing is charged. The prices are the same on Plans and in the sales agreement.
Compare every feature by plan
Swipe sideways to compare all plans.
| Feature | Free | Office | Office Premium |
|---|---|---|---|
| Find & organize | |||
| Search: Location → Unit → Asset → Name | ✓ | ✓ | ✓ |
| Asset room with filled and empty slots | ✓ | ✓ | ✓ |
| Scan label (camera, USB wedge, or typed code) | ✓ | ✓ | ✓ |
| Locations, units, boxes, photos, and PDFs | ✓ | ✓ | ✓ |
| Import unit list | — | ✓ | ✓ |
| Bulk move / delete on the asset list | ✓ | ✓ | ✓ |
| Avery labels (5160 / 5163 / 5167) | ✓ | ✓ | ✓ |
| Cabinet map and unit QR | ✓ | ✓ | ✓ |
| People | |||
| Roles, invites, and contacts | — | ✓ | ✓ |
| Manager & Field Worker roles | — | ✓ | ✓ |
| Office CRM lite (follow-ups, contact types) | — | ✓ | ✓ |
| Alerts | |||
| Reminders and Alerts | ✓ | ✓ | ✓ |
| Proactive renewal engine (90/60/30-day reminders) | ✓ | ✓ | ✓ |
| Account | |||
| Backup & export zip | ✓ | ✓ | ✓ |
| Phone, desktop, and Home Screen app | ✓ | ✓ | ✓ |
| Limits | |||
| Catalog items | 25 | 5,000 | 10,000 |
| Admin seats (Owner, Editor, Viewer) | 1 | 2 | 5 |
| Field logins (Manager, Field Worker) | — | Unlimited | Unlimited |
| Photo and PDF storage | 500 MB | 5 GB | 10 GB |
| Asset numbers per unit | 1–150 | 1–999 | 1–999 |
| Office Premium | |||
| Org chart | — | — | ✓ |
| Shared & private notes | — | — | ✓ |
| Password vault | — | — | ✓ |
| Lend, count, stock alerts, and bulk check-in | — | — | ✓ |
| Reservations (book ahead, conflict detection) | — | — | ✓ |
| Condition photos at checkout / check-in | — | — | ✓ |
| Activity log and contacts CSV | — | — | ✓ |
| Equipment depreciation (straight-line / MACRS) | — | — | ✓ |
| Cost-to-Keep analytics | — | — | ✓ |
| Legal hold and required two-factor authentication | — | — | ✓ |
| Asset audits (signed verification) | — | — | ✓ |
| Read-only API and accounting journal export | — | — | ✓ |
Need more, or single sign-on? Enterprise is everything in Office Premium plus SSO, with custom pricing.
FindThings IQ is a filing map, an asset record and a reminder tool. It doesn't certify an audit (OSHA, EPA, ISO or HIPAA), give insurance advice, track vehicles by GPS, or replace a medical record, a court e-filing system or a loan system. The industry pages cover each trade.
Location → asset → label → scan.
Map one unit, print its labels and search it today. Or book an asset-room visit to see it with your own list.