Cost-to-Keep for the person who pays the premium
Office Premium tracks equipment with straight-line or MACRS book value. The Cost-to-Keep report lines up, per asset and across the plant: cost, book value, this year’s depreciation, the annual premium, and this year’s maintenance cost. Cost to keep this year is those three added. A machine whose book value has fallen can still show a large premium on the same line. FindThings IQ records the numbers. It does not tell you to drop a policy or scrap a machine.
When the line stops, the manual is on the label
Scan the QR with the phone, a USB scanner, or a typed code. The card opens on Location → Unit → Asset → Name, with the service history and the PDF manual or warranty. A work order can store a failure code, the parts used, and hours of downtime. A meter reading can mark service due. Labor and parts costs go on the work order and roll into Cost-to-Keep. A site hourly rate fills the labor cost from the hours logged when you close the job. A cost per hour of downtime on the asset turns those hours into lost production on the KPIs and the keep-or-replace verdict. When a technician leaves, the map, the log, and the manual stay on the card.
Calibration dates, before the scramble
A calibration certificate, warranty, safety sheet, or policy sits on the asset, each with a title, an expiry, and an owner. Alerts fire at 90, 60, and 30 days in the app and by email. Search can start from the document title and still open the machine. Plants keep that file for ISO 9001, IATF 16949, and OSHA paperwork. FindThings IQ stores the record. It does not certify the calibration, and it does not certify an ISO, IATF, or OSHA audit.
The floor updates the card. The office sees the value.
An Office Premium Field Worker can check equipment in and out and move it between units. That login does not show purchase price, book value, or coverage, and it cannot add or change the asset. Office roles see depreciation and Cost-to-Keep. The floor sees the location and the service history.
No signal on the floor? The job still gets done.
Office Premium has a My work page for technicians. It keeps open jobs, equipment names, and part counts on the phone, with no prices. With no signal a technician can tick checklist steps, log time, add a note, take photos, use a part, record a meter reading or an inspection, and scan a label. Each change is sent by itself once the phone is back online, and only once. A job someone else already closed is flagged for the technician instead of being overwritten.
One price for the site, not one per seat
Add your whole floor crew with no per-seat charges. Manager and Field Worker logins are unlimited on every paid plan, and they never see cost. The plan counts only the admin seats (Owner, Editor, Viewer) who see cost data and configure things; the numbers are on Plans.
Start from the plant spreadsheet
Office can import a plant list of locations, units, assets, costs, and document titles. File the PDFs on each asset, then print Avery 5160, 5163, or 5167 labels numbered like the slots. Stick the label. The next scan opens that card.
What this page is not
FindThings IQ is the slot, the document, and the log. It is not a production scheduler, not a GPS fleet tracker, and not insurance advice. Published caps are on Plans. Other trades are on Industries.
Questions plant teams type into search
How does a plant see book value next to the insurance premium?
On Office Premium, Cost-to-Keep shows cost, book value, this year's depreciation, the annual premium, and this year's maintenance cost for each piece of equipment and for the portfolio. FindThings IQ records the numbers. It does not give insurance advice.
What opens when someone scans a machine label?
The scan opens Location, Unit, Asset, and Name, plus the service history and any PDF manual or warranty on that card. A work order can store a failure code, parts, and hours of downtime. A site hourly rate prices the logged labor when the job is closed, and a cost per hour of downtime on the asset shows lost production in dollars.
Can FindThings IQ hold calibration certificates and warn before they lapse?
Yes. A calibration certificate, warranty, safety sheet, or policy sits on the asset with its own expiry. Alerts fire at 90, 60, and 30 days. FindThings IQ keeps the file. It does not certify an ISO 9001, IATF 16949, or OSHA audit.
Does a floor login see what the machine cost?
An Office Premium Field Worker can check equipment in and out and move it. That login does not show purchase price, book value, or coverage, and it cannot add or change the asset.
Can a plant load the equipment spreadsheet it already has?
Office can import a plant list of locations, units, assets, costs, and document titles. You then file the PDFs and print Avery 5160, 5163, or 5167 labels for the slots.